Share Files/Edit Documents

BOX at Penn State
BOX logo

Box is a secure, cloud-based, commercial file storage, sharing, and collaboration service provided by Penn State University. Documents from common applications, such as Microsoft Word and Microsoft Excel can be shared and edited in Box. Files are stored off-campus in massive data centers featuring redundant storage, cooling, and electrical supply. Each user has up to 50GB of storage space. Box uses a waterfall permission system, which means that the owner of a project folder must invite users and set permission levels for users to access folders and documents. Box can support file sharing with individuals outside the University system. All that is needed by an outside collaborator is a Box account, which can be obtained for free at If you would like to know more about this service and whether it would be suitable for your needs, please contact If you are using the service and are having problems, please contact the IT Service Desk at or (814)865-4357.



ZOOMZoom is a cloud-based meeting product that supports video conferencing, group messaging, and real-time screen shares from desktop or mobile devices. On May 10, 2017, Penn State IT announced that Zoom had been chosen as the institution’s cloud-based web conferencing platform as a centrally funded service available to all of Penn State. ZOOM was selected after a successful 11-month pilot phase that covered 7 Penn State campuses and included countless surveys and interactions with more than 2,000 faculty, staff, and students. To schedule a meeting users must sign in with their Penn State WebAccess account using their Penn State user ID (e.g., abc123) and password. ZOOM video conferencing allows meeting participants to share screens, record meetings, and engage in group chats and private chats. ZOOM meetings can be scheduled as one-time events or recurring meetings. ZOOM works with videoconferencing platforms, but works equally well running on a laptop or desktop computer.  As of July 31st, 2017, end-to-end encryption is enabled for all users of the Penn State ZOOM service. Users have the option to enable end-to-end encryption at the account-level and/or meeting level. ZOOM supports meetings with up to 500 participants.

SkypeSKYPE logo

Skype is a popular Voice over IP application that allows users to make free calls to other Skype users via online videoconference. Unlike ZOOM, Skype is not a conferencing platform that receives institutional (technical) support. Skype offers free software which, when downloaded on a PC or Mac, allows users to make voice only or voice and video desktop-to-desktop calls to other Skype users. Users need a webcam, microphone and speakers (or headphones( to use Skype. In order to use Skype, after you install the software you need to register a name for yourself on the Skype site. Internet calls using Skype are free. Skype users may call landlines and cellphones for a fee. Skype supports group video calls of up to 25 people. For the best sound quality, Skype recommends group video calls with up to 5 contacts.

Social Media

Penn State Yammer NetworkYammer logo

Penn State’s Yammer Network provided a collaborative environment for you to connect with people from across the University community and share meaningful information. Some of the uses of Yammer include collaborating on team projects, getting updates on what others are working on, asking questions, sharing ideas, receiving feedback, creating and editing content, planning events. Yammer at Penn State is accessed by logging into WebAccess with your Penn State Access Account user ID and password.
The Yammer Network is a service of University IT. There is no cost to the end user or department. Yammer users can create both public groups and private groups. Groups are a great way to reach a more targeted audience within your Yammer network. Messages posted in a public group will show up in the My Feed of every member of the group and can be viewed by people who are not group members. In contrast, messages posted in private groups are only accessible to group members. In addition, the administrator of a private group controls accedss by inviting or approving membership.