Share Files/Edit Documents

Box at Penn State
BOX logo

Box is a secure, cloud-based, commercial file storage, sharing, and collaboration service provided by Penn State University. Documents from common applications, such as Microsoft Word and Microsoft Excel can be shared and edited in Box. Files are stored off-campus in massive data centers featuring redundant storage, cooling, and electrical supply. Each user has up to 50GB of storage space.

How much does it cost?
Box at Penn State is a service of University IT. There is no cost to the end user or department.

How does it support collaboration?
Box uses a waterfall permission system, which means that the owner of a project folder must invite users and set permission levels for users to access folders and documents. Box can support file sharing with individuals outside the University system. All that is needed by an outside collaborator is a Box account, which can be obtained for free at

Who can access box?
All current faculty, staff, and students are eligible for a Box at Penn State account. Box has been configured to authenticate with the Penn State Access ID and password that you use to log into your workstation. Outside collaborators can be invited to access a folder in Box at Penn State by either obtaining a Box account from their university or obtaining a free Box account at

Where can I learn more?
If you would like to know more about this service and whether it would be suitable for your needs, please contact If you are using the service and are having problems, please contact the IT Service Desk at or (814)865-4357.

Meet Online

SkypeSKYPE logo

Skype is a popular Voice over IP application that allows users to make free calls to other Skype users via online videoconference. Skype offers free software which, when downloaded on a PC or Mac, allows users to make voice only or voice and video desktop-to-desktop calls to other Skype users. Users need a webcam, microphone and speakers or headphones to use Skype. In order to use Skype, after you install the software you need to register a name for yourself on the Skype site.

How much does it cost?
Internet calls using Skype are free. Skype users may call landlines and cellphones for a fee.

How does it support collaboration?
Skype supports group video calls of up to 25 people. For the best sound quality, Skype recommends group video calls with up to 5 contacts.


ZOOMLaunched in 2013, Zoom is a cloud-based meeting product that supports video conferencing, group messaging, and real-time screen shares from desktop or mobile devices.

How much does it cost?
The basic plan is free

How does it support collaboration?
Zoom’s free plan supports up to 25 meeting participants and meetings up to 45 minutes in duration. Global teleconferencing is also free. Several different plans are available for users that need unlimited meeting time and/or a larger number of meeting participants.

Penn State Yammer NetworkYammer logo

Penn State’s Yammer Network provided a collaborative environment for you to connect with people from across the University community and share meaningful information. Some of the uses of Yammer include collaborating on team projects, getting updates on what others are working on, asking questions, sharing ideas, receiving feedback, creating and editing content, planning events. Yammer at Penn State is accessed by logging into WebAccess with your Penn State Access Account user ID and password.

How much does it cost?
The Yammer Network is a service of University IT. There is no cost to the end user or department.

How does it support collaboration?
Yammer users can create both public groups and private groups. Groups are a great way to reach a more targeted audience within your Yammer network. Messages posted in a public group will show up in the My Feed of every member of the group and can be viewed by people who are not group members. In contrast, messages posted in private groups are only accessible to group members. In addition, the administrator of a private group controls accedss by inviting or approving membership.